How does version control work and what are the benefits?

Maintaining documents and files at different stages is also known as version control. By managing files centrally, you reduce the risk of outdated or wrong information being distrubuted on the work floor and information being lost when merging different documents. So how exactly does this work and what are the benefits of version control?

Sharing the most recent versions

When we talk about version control, we mean making documents available digitally in one central location. The starting point is that people always work with the correct and most relevant information, and fragmentation of documents is prevented.

Restoring older versions

With version control, it is possible to retrieve or revisit older versions. You can thus see what adjustments or changes have been made, and undo corrections by retrieving an older version. In addition, you can not only reverse errors but also retrace adjustments and errors, allowing you to continuously work on improvements in working methods.

Preventing duplicate versions

Yet another interesting feature is that team members can work together on documents when the right authorisations are set up. Whoever is working on the document; one always works in the latest, most up-to-date version of a document. Alternatively, one can tell the document manager where corrections need to be made. This way, you work together on document quality, avoiding fragmentation or duplicate versions.