Infoland software
What exactly is included in the privacy statement is up to your organization. We’re happy to help you on your way; you can use our standard text as a starting point.
Personal data are processed via the Infoland software.
Infoland software is used by your organization and is managed by your own organization. Your organization is therefore responsible for and in control of the processing of personal data through Infoland software.
In this privacy statement, your organization explains which personal data are processed through Infoland software, for what purpose and how this is handled. It is recommend to read this document carefully.
Personal data are processed within the software. This may be personal data provided directly by you, but it may also be personal data entered by authorized employees of your organization (administrators, managers).
This includes the following data, among others:
Depending on the purchased software module (DOC, CHECK, FLOW, RISK, BOOST and/or iQualify):
The personal data mentioned above are only processed for granting access to Infoland software and using the services within this software. Your personal data will not be used for other purposes unless this is necessary for the fulfilment of the agreement entered into with you, with your prior consent, or your organization is allowed and/or required to do so by law.
You can only use most components in the Infoland software once a user account has been registered for you. The creation of a user account is done by authorized employees of your organization (administrators).
The data linked to your user name will not be provided to third parties unless this is required by law. If there is a suspicion of fraud/abuse of Zenya/iQualify, our online service, personal data may be handed over to the competent authorities.
Within Infoland software, cookies are used for various functional purposes.
These could be:
Please note that enabling cookies in your browser is a requirement to ensure that the software works properly.
When using the Infoland software, no cookies are placed by third parties. The only exception to this, is when you (in the context of the Infoland software) deliberately use third-party services. For example, if you are going to edit a document from Zenya in Microsoft’s Office Online.
When using the Infoland software, Google Analytics or similar parties are not in use.
Your organization may be using optional Zenya add-ins. In that case, more or different personal data may be processed than previously indicated. The add-ins we offer are:
Zenya Documents & Processes allows you to easily add hyperlinks from your Microsoft Office documents to other documents, processes or forms stored in Zenya. To access what the hyperlink refers to, it is necessary to log in to your Zenya account. This keeps your (personal) data protected.
When using the Microsoft Outlook add-in, mails are linked to Zenya Flow forms. In this case, the content of these mails is processed. If this contains personal data, then that personal data will also be processed.
Where Zenya add-ins can be used in the browser, Infoland and your organization have no control over what the providers of these applications do with the cookies when they read them. For more information about these applications and how they deal with cookies, please see the privacy statements of the parties concerned. Please note that these may change regularly. These are the following parties:
We continuously take appropriate protective measures to limit improper use of and unauthorized access to personal data.
The organization that has provided you with a user account for the Infoland software determines how long (personal) data is stored.
Apps can be downloaded from the following app stores; Google Play and Apple’s App Store. Your organization has no control over the personal data processed by the providers of these app stores and for what purpose. It is advisable to read the relevant privacy statement of the provider of the app store with which the app is downloaded.
This privacy statement does not apply to third party websites that are connected, through links, to our online service. We cannot guarantee that these third parties will handle your personal data in a reliable or safe manner. It is recommended to read the privacy statement of these websites before using them.
Your organization reserves the right to make changes to this privacy statement. In order to keep up to date of the latest amendments, it is recommend to consult this privacy statement regularly.
Of course your organization will be happy to help you if you have any complaints about the processing of your personal data. Under the General Data Protection Regulation, you also have the right to lodge a complaint with your data protection authority against the processing of personal data. You can contact your data protection authority for this purpose. For the Netherlands, this is the Autoriteit Persoonsgegevens.
If, after reading this privacy statement, you have any further questions and/or remarks about the way personal data is handled within Infoland software, please contact your organization using the contact details known to you.
Request the brochure to have all information conveniently at hand.
Want to see what Zenya can do for your organisation? Request a free demo.
Contact our experts without obligation! We will be pleased to brainstorm with you.