Smart software for better quality in healthcare.

Audits & compliance

Turn findings into concrete improvement actions

Gaining insight into strengths and areas for improvement, working on continuous development, and demonstrably complying with laws and regulations — that’s what you achieve with audits and compliance. All the more reason to take a critical look at your audit and compliance management process. We’re happy to support you with our solution.

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The solution at a glance

Take audits and compliance to the next level with the Zenya Suite

Get insight into your compliance status and see where adjustments are needed

Plan, execute and follow up audits easily, from finding to improvement

Different user roles and import or create unlimited standards frameworks

Save time with links to documents, questionnaires and actions

This solution makes use of the Zenya AUDIT module.

But what is the difference between a ‘solution’ and the Zenya modules? We’re happy to explain.

What can you achieve with this solution?

This is how the Zenya Suite supports audits and compliance

Planning, executing and following up on audits often takes a lot of time and oversight. Add compliance requirements, different standards, varying responsibilities and loose findings, and the process quickly becomes complex. Recognisable? With our software, you bring structure to both audit and compliance processes. This way, you make the whole process clear, manageable and demonstrable from start to finish.

Streamline compliance activities thanks to practical tools and easy-to-import frameworks. This keeps you prepared for certifications and future audits.

Link the required evidence to standards and guidelines in the Compliance overview for smooth audits.

Receive proactive notifications when there are actions that require your attention, so you can take quick action.

Fully design compliance management to suit your organisation’s needs. Determine how you assess evidence, what scores you report and set relevant standards per organisational unit.

Bring all audits and findings together in one overview and find out what is going well and what could be improved.

Quickly find the right audit and findings using convenient filtering options.

See at a glance which findings you own and what their status is.

Upload the audit report and let AI in Zenya automatically distil findings from the report. These can then be easily uploaded in the system.

The reporting options are quickly accessible, clear and comprehensive. This way, you have an overview of all important data.

Record findings from the audit conversation and ensure improvement actions are followed up by assigning them to the right owner.

Everyone involved in the audit process is supported with clear information, oversight, and well-defined frameworks. Audit coordinators, teams, and auditees know exactly what is expected of them, can document findings with ease, and work together towards a complete and reliable audit report.

“We recently had an unannounced audit from the Flemish government. Thanks to Zenya, we were able to immediately show all relevant documents, risk analyses, and improvement actions. It gives us confidence.”

Kristin Muller

Quality Manager at Imeldaziekenhuis

“When we carry out audits now, we can place the results side by side and compare them. Previously, we had to line up all the Excel files and start piecing everything together. That’s no longer necessary, thanks to the automatic reports in Zenya!”

Barbara Mouton

Staff Member and Quality Coordinator at Agapè

Support from A to Z

This is how we operate

When you choose Zenya, you automatically surround yourself with a team of experts who will help you get started with best practices and support you in addressing challenges around audit management. In a few simple steps, you start using our audit management solution.

Kickstart

In an initial conversation, we discover together where you stand, what is going well and what can be improved. This is how we know how best to help you move forward.

Go live

Based on your conversation with our consultant, the solution will be fine-tuned for you. In no time, the solution is ready for use, so you can get started quickly.

Instruction

Our solution is simple to use, but we understand that it is nice to have additional explanations. With practical instructions, users can quickly get started.

Support

Even once the solution is rolled out and in use, we stay in touch. You will have a dedicated Customer Success Manager to whom you can ask questions at any time.

Ready to get started together?

Would you like to follow up audits more efficiently and thus better meet compliance requirements? If so, we would be happy to engage with you.

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Frequently asked questions

Any questions? We are happy to help

Zenya software suite

What is the difference between this solution and the Zenya modules (such as DOC, FLOW or AUDIT)?

This solution demonstrates how you can use Zenya to address a specific theme, question or challenge. It is composed of features from one or more of our modules. The modules themselves are the actual software products you purchase from us.

Zenya software suite

Which Zenya modules do you need to get started with this solution?

To build a solid foundation, start with Zenya AUDIT. With this module, you can work with audits, findings and compliance. Want to get the most out of compliance? Then add Zenya DOC. This allows you to easily link documents from your document management system to standards and requirements.
If you want to initiate decentralised improvement actions within your organisation based on audit findings, the combination of Zenya AUDIT, DOC and FLOW is ideal.
Finally, if you want to work with structured questionnaires during audits, you can do so with Zenya CHECK.

Audits & compliance

How does this solution help me streamline the entire audit process?

Our solution supports you in every step of the audit process: from planning audits to recording findings and following up improvement actions. Everything is done digitally and centrally, so you no longer need to keep separate documents and always keep an overview.

Audits & compliance

Can I schedule and manage both internal and external audits in the system?

Yes, you can easily schedule and manage both internal audits and external (for example certification) audits. The solution is flexibly configurable, so you always work according to your organisation’s requirements and relevant standards.

Audits & compliance

How does the solution support us in demonstrably complying with laws and regulations (compliance)?

You link findings, checks and actions directly to the relevant laws and regulations or standards frameworks, such as ISO 9001 or NEN 7510. This makes compliance transparent and demonstrable, for example in the event of an inspection or external assessment.

Audits & compliance

Can we easily assign, track and secure improvement actions?

Yes, you can link improvement actions directly to findings. You assign them to the right colleagues, set deadlines and monitor progress. In this way, continuous improvement becomes a natural part of the work processes.

All-in-one

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Identify risks, involve the right people and work purposefully to control what truly matters.

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Curious to discover what Zenya can do for your organisation?

Get in touch for an exploratory conversation or request a hands-on demo.
We’d be delighted to help.

Request a demo Or contact us