Supplier management

Demonstrably working with reliable suppliers

Suppliers play an important role in the quality and continuity of care. Whether it concerns medical devices, IT or facility services - you want to be sure that agreements are met, risks remain manageable and you comply with laws and regulations. With Zenya, you bring structure to supplier management and keep a grip on performance, contracts and compliance.

Request a Demo Or contact us

The solution at a glance

Take Supplier Management to the next level with the Zenya Suite

Manage contracts and suppliers in one place

Rate suppliers periodically

Record agreements clearly in one system

Identify risks and take preventive measures

This solution makes use of the Zenya CHECK and DOC modules.

But what is the difference between a 'solution' and the Zenya modules? We're happy to explain.

What can you achieve with this solution?

How the Zenya Suite supports Supplier Management

Supplier data often becomes fragmented across different systems, it is unclear who is responsible for what and there is a lack of structural evaluation. This makes it difficult to gain quick insight into risks or performance. Zenya offers one central place to record, track and assess supplier agreements. This way, you work transparently, keep a grip on quality and are always prepared for audits or inspections.

Capture suppliers easily in the Zenya Card file.

Manage contracts and agreements made in the Zenya Card file.

Find out where the biggest risks lie for your organization and which suppliers play a role in this.

Carry out periodic supplier evaluations using questionnaires and task schedules in Zenya. This way, you can review each supplier on time and know exactly where adjustments are needed.

Combine this solution with Actions & improvements to manage the request processes when selecting a supplier. For example, record mandatory evaluations, costs, and notice periods.

"Every year, we assess our laboratory suppliers using Zenya. Each supplier has its own questionnaire. For every question, you can assign a score and determine which action is linked to that score. That action is then automatically sent to the right person, ensuring proper follow-up."

Joris Comhair

Scientific Officer at the Clinical Laboratory of aZ Vesalius

Support from A to Z

This is how we operate

Securing the various aspects of supplier management: how do you go about it? With Zenya, you have one system that captures, monitors and improves all facets of supplier management. With that system, you can get started in four simple steps.

Kickstart

In an initial conversation, we discover together where you stand, what is going well and what can be improved. This is how we know how best to help you move forward.

Go live

Based on your conversation with our consultant, the solution will be fine-tuned for you. In no time, the solution is ready for use, so you can get started quickly.

Instruction

Our solution is simple to use, but we understand that it is nice to have additional explanations. With practical instructions, users can quickly get started.

Support

Even once the solution is rolled out and in use, we stay in touch. You will have a dedicated Customer Success Manager to whom you can ask questions at any time.

Overview of your suppliers?

We are happy to help you create an overview of all suppliers and quality. Talk to us.

Request a Demo Or contact us

Frequently asked questions

Any questions? We are happy to help

Zenya software suite

What is the difference between this solution and the Zenya modules (such as DOC, FLOW or AUDIT)?

This solution demonstrates how you can use Zenya to address a specific theme, question or challenge. It is composed of features from one or more of our modules. The modules themselves are the actual software products you purchase from us.

Zenya software suite

Which Zenya modules do you need to get started with this solution?

With Zenya CHECK, DOC and the Zenya Card file, you can centrally manage supplier information, monitor performance, and ensure agreements and documentation are secured.

Supplier management

How does Zenya help with centrally managing supplier information?

Zenya provides a single central location for all relevant supplier data: from contact details and contracts to performance agreements and risk assessments. This gives you an up-to-date and complete overview, without having to search through separate documents or systems.

Supplier management

Can we evaluate and follow up on suppliers within the system?

Yes. You can systematically evaluate suppliers based on your own criteria, such as quality, reliability, and adherence to agreements. Findings can be directly linked to actions or notifications, ensuring proper follow-up.

Supplier management

How does the solution help with compliance with regulations such as MDR or ISO 9001?

With Zenya, you can record which suppliers must meet which standards or requirements. You can link documents, certificates, and evaluations, making it easy to demonstrate compliance - for example, during an audit or inspection.

Supplier management

Is it possible to link contracts and responsible colleagues to suppliers?

Absolutely. You can link contracts to suppliers and to the responsible colleague within your organization. You can set reminders for evaluations, contract renewals, or quality checks, so nothing falls through the cracks.

Supplier management

Can we map risks per supplier?

Yes. You can register, classify, and follow up on risks for each supplier. In combination with other Zenya modules, this supports integrated risk management, making supplier dependencies visible as well.

All-in-one

Discover more solutions within the Zenya Suite

Protocols & Procedures

Record processes and procedures in one place and make sure everyone is working with the latest, correct information.

Audits & Compliance

Gain insight into quality and areas for improvement and demonstrably comply with laws and regulations.

Incidents & complaints

Turn reports into opportunities to learn. Collect, analyze and improve based on real-world signals.

Actions & improvement

Identify improvement opportunities, assign actions and stay on top of progress - all with one clear overview.

Discover all solutions

Curious to discover what Zenya can do for your organization?

Get in touch for an exploratory conversation or request a hands-on demo.
We'd be delighted to help you.

Request a Demo Or contact us