DOC

Working (together) quickly and efficiently with correct, up-to-date information

Collaborating on and with up-to-date information can be quite a challenge. Different versions, sending documents around by e-mail and waiting for input from others is not efficient and quickly leads to errors. You avoid this when you work with Zenya DOC, our smart document management system (DMS). This gives you maximum control over information flows anytime, anywhere. Without extra effort, you work super efficiently and always with relevant and up-to-date information.

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Smart search

Find information quickly thanks to smart algorithms, filters and search suggestions.

Easy to manage

Keep documents and processes up-to-date; independently or together.

Share and secure

Share documents internally and externally. Secure review and authorisation.

Interactive documents

Find relevant information thanks to targeted questions.

Always correct and up-to-date information

Zenya DOC is designed to best facilitate professionals working together. Creating new content is done individually, wherever and whenever you want. By storing your content centrally, you make it available within Zenya. Colleagues can access your documents via one of the handy apps, your intranet or another external channel. Zenya DOC ensures controlled distribution and revision, ensuring internal and external stakeholders see the right information.

Why Zenya DOC?

Maximum control over your information flows;
Always the most up-to-date information at hand for everyone;
Collaborate efficiently without extra effort with less chance of errors;
Easily manage and demonstrate your compliance with a standard built-in tool;
Handy card file to easily link information to objects for instant mobile access.

Logical, safe and compliant

With Zenya DOC, you choose a user-friendly and powerful document management system, in which employees can record their documents in a logical and secure way. Whether it’s process descriptions, instructions, standards frameworks, objectives or protocols: you can access and control the relevant information flows anytime, anywhere. With Zenya DOC, you not only manage this content, but also easily visualise how you comply with the latest laws and regulations.

Zenya DOC also helps organisations comply with AVG legislation and many other standards and guidelines. It is the perfect tool to get a better grip on your process management.

Ensuring quality while maintaining user-friendliness

Zenya DOC helps your organisation structure all information and present it in a user-friendly way. The DMS accommodates documents with full quality assurance as well as more fluid information in documents, which you and colleagues easily keep up-to-date. You can set personal preferences for notifications and interesting information, allowing you to show colleagues only relevant documents.

Zenya DOC integrates perfectly with existing systems, such as an intranet platform. This allows employees to find all information in one place to perform their work smoothly and properly.

Available documentation

Zenya DOC brochure

What makes Zenya DOC unique?

With Zenya DOC, information is securely stored centrally. Content is made easily and selectively available via apps, intranet or other channels.
Employees always have the most up-to-date information and documents thanks to Zenya DOC.
Your organisation's document management policy and process is always in order thanks to Zenya DOC. You are compliant and in compliance with laws and regulations.

Immediately see what Zenya DOC can do for your organisation?

With more than 20 years of document management experience in various industries, we can share best practices with you. We make sure you can get started right away. Choose better document management with Zenya DOC. Request a personal demo now, free of charge and without obligation.

Request a free demo or download the brochure

Information close at hand with the Zenya Search App

If your employees do not (always) work from a PC, but regularly consult company documents, the Zenya Search App is the solution. With it, employees always have the latest version of documents and processes to hand on their own mobile device, anytime, anywhere. They are no longer dependent on PCs or laptops in the workplace.

Searching with the app is easy. In no time, everyone in your organisation will find the information they need. Is the information in an interactive document? Then searching in the Search App is even easier. Using smart questions, you only see the relevant information. Not online for a while? No problem, documents are automatically saved on your device.

Smart solutions, cleverly combined

Zenya DOC is one of five smart solutions from the Zenya software suite. Each solution can be used separately, but they also work powerfully together. Combining Zenya DOC with the other smart solutions creates one powerful and complete software suite for efficient quality and risk management.

What tools do you have at your disposal with Zenya DOC?

When you start working with Zenya DOC, you have a well-stocked
toolbox for sustainable document management. What can you expect from our smart document management system?

Simple interface

Zenya DOC’s interface is very user-friendly, both for document managers and end users.

Logging

Secure review and authorisation, supported with version control and archive.

Flexible assessment flow

It accommodates documents with full quality assurance – but also more fluent information in documents that you can easily keep up-to-date together.

Interactive documents

This is an in-house developed document type by Infoland to guide users to the answer to his or her question in a document in an interactive and intuitive way.

Numerous filter options

Intelligent search algorithms in both title, metadata and full text. You can also intuitively filter, search for synonyms.

Complete rapports

Several reports are available. There are several reports that you can customise to your liking.

Reading confirmations

This way, you guarantee whether end users have read the document after its publication or when a new version is available.

Clear roles & responsibilities

Departments and teams are increasingly self-managing and have their own responsibilities. Zenya DOC supports this through a variety of editing and part functions.

Link possible with social intranet

You can also integrate the DMS perfectly with existing systems, such as with an intranet platform, so that employees can find everything in one place.

Compatible with Microsoft Office

Integrate with Office Online and you can edit in Word, Excel and PowerPoint files directly from Zenya.

Process management

Thus, Zenya DOC allows you to visualise processes in an interactive way.

User friendly

Employees can set personal preferences for notifications and interesting information, ensuring they only see relevant documents.

Five unique solutions

One powerful software suite for quality and risk management

Efficiently manage and distrubute documents from a central location.

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Easily set up incident management and workflows.

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Discover improvement potential thanks to audits, checks and questionnaires.

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To be in operational control and turn strategic risks into opportunity.

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Strengthen quality and risk management and involve employees.

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Why do other use Zenya DOC?

Zenya DOC was developed in close cooperation with customers and users. The module uses proven technology and has been extensively tested among its target audience.

Our software is continuously improved and further developed, with user feedback at its core.

“Zenya DOC was a logical choice for us. It is a user-friendly environment and integrates well with our current social intranet. All documents can now be found through one central place.”

Henri Pijnappels

Project leader by Dichterbij

Duurzaam documentbeheer bij Dichterbij - Zenya

“We are fans of Zenya because it really offers an integrated story. When organisations are looking for a software system to support them in terms of quality, we always look at whether Zenya can be an option here.”

Pauline Bossuyt

Consultant by RS health